Safety planning belongs inside the production plan.
Temporary structures, overhead work, electrical distribution, moving equipment, cable paths, vehicles, crews, presenters, and audiences all share the same site. We identify the applicable requirements, assign responsibilities, and build the communication and escalation path into the operating plan.
Safe delivery begins while the room and work are still being designed.
The applicable codes, venue requirements, client standards, credentials, engineering, permits, accessibility needs, and approval owners vary by engagement. The production plan identifies what applies and who is responsible.
Site planning and crew communication
Site orientation, crew briefings, hazard reporting, work-zone control, stop-work authority, and escalation are defined with the venue for the engagement.
- Briefed
- Accountable
Electrical design and responsibility
Service tie-in, distribution, grounding, protection, cable paths, inspection, and responsible electrical personnel are confirmed for the venue and scope.
- Designed
- Responsibility assigned
Life safety and accessibility
Egress, occupancy, fire-rated materials, accessibility, sightlines, seating, and emergency access are coordinated with the venue, client, and responsible specialists.
- Egress
- Audience access
Technical guidance and engineering
Applicable event-safety guidance, technical standards, manufacturer requirements, venue rules, and engineering review are identified for the systems and work being performed.
- Current guidance
- Technical review
Qualified rigging and venue approval
Flown elements require appropriate design, load information, venue approval, qualified personnel, and the credentials required by the venue and jurisdiction.
- Load information
- Qualified personnel
Documented safety responsibilities
Safety responsibilities, hazard reporting, incident response, documentation, and review are assigned for the engagement.
- Owned
- Documented
From advance through strike, responsibilities stay visible.
The client, venue, Space City Pro, contractors, and qualified specialists may each own different parts of the plan. Those responsibilities, interfaces, and critical procedures are established and communicated before the work begins.
- Pre-event review. Venue requirements, site conditions, structural and rigging information, electrical responsibilities, access, schedule, and known hazards are reviewed.
- Emergency procedures. Weather, evacuation, medical response, communications, authority, and stop-show decisions are coordinated with the venue and client.
- Load-in controls. Crew briefings, work zones, overhead work, cable paths, equipment movement, access, and venue interfaces are planned for the site and schedule.
- Show-day escalation. The responsible leads, communications path, stop-work authority, and escalation process are confirmed before doors and maintained through strike.
Share the supplier-onboarding and safety requirements early. We will identify available records, engagement-specific documentation, responsible owners, dependencies, and response timing. For information on sustainability, see here.
Bring the safety requirements into the first planning conversation.
Send the relevant client, venue, and risk requirements. We will identify Space City Pro’s responsibilities, available documentation, and the items that require venue, client, engineering, legal, or specialist ownership.